Disclosure Log

In October 2023 the City of Newcastle tendered Tonkin Zulaikha Greer Architects as Principal Design Consultants for Newcastle Ocean Baths Stage 2. We are seeking the tendered scope requested by the City of Newcastle for the Newcastle Ocean Baths project Stage2.

The proposed Transport Oriented Development SEPP 2024. The Diverse and well located housing reforms (Changes to create low- and mid-rise housing).

Copy of Council's submissions, as well as: Any submission to the Inquiry into the Transport-Oriented Development State Environment Planning Policy (TOD SEPP) which is being chaired by The Greens.

From 1 March 2023 to 2 March 2024, I seek the following information regarding the NSW Government's Transport Oriented Development Program, the Diverse and Well-located Homes (changes to create more low and mid-rise housing), the State Environmental Planning Policy:

• External: Key communications between the NSW Government and CN - emails, meeting agenda/minutes and any submission from CN;
• Internal: planning analysis done by CN, including comparing CN's and the NSW Governments housing strategies

1. A record of the decision to approve the internal access road upgrade from Summerhill Waste Management Centre as described in the Summerhill Waste Management Centre Internal Site Access Road Upgrade and Servicing Review of Environmental Factors, 7 June 2023, GHD (REF); 
2. A copy of any traffic, transport, and/or access assessment that was prepared in relation to the above REF; and  
3. A copy of any noise impact assessment that was prepared in relation to the above REF. 

The request relates to information concerning the decision to remove the three fig trees in Hunter Street between Perkins and Brown Streets. 

1. All assessments of the three trees' health and condition, including ULE [Useful Life Expectancy], landscape significance, and tree retention value, over the past five years 21 October 2017 to 21 October 2022
2.  Any external arboricultural reports on the three trees within the past 5 years
3. Any arboricultural impact assessment undertaken in relation to the East End Stage 1 Streetscape Plan
4. Calculations of canopy lost and replacement tree canopy
5. Public infrastructure works test assessment and documentation regarding design alternatives

The requisite record/s relating to the function held at Fort Scratchley on Saturday 11th March 2023, that disclose:

1. The number and names of all persons who were invited to the Saturday Function including those issued by the Lord Mayor by email and verbally
2. The names of all persons who accepted invitations to attend the Saturday Function
3. The overall cost of the Saturday Function, including but not limited to, the cost of the marquee, the cost of the food and drink supplied to attendees and the cost of staff who attended

Seek the following information relating to the Project Brief provided by CN to KPMG to devise a methodology for public consultation regarding the future of the Newcastle 500: 

1. The original brief specified by CN to KPMG 
2. Any drafts sent from KPMG to CN for comment 
3. Any comments/ correspondence between KPMG and CN regarding the draft 
4. Any comments/ correspondence between KPMG and CN regarding the methodology delivery by KPMG 
5. The final KPMG methodology 

All documents relating to the state of the figtrees in Laman Street affected by the Pasha Bulker storm explaining why they were felled.

Details of payment made to former Council staff associated with the 2009-2010 Sustainability Review process. Specifically details of amounts paid to staff who were retrenched or resigned during April 2009 - August 2010 (Although we are not seeking personal information, we require the overall amount paid to staff in the above period).

10/023

Specifically details of the number of staff and the amounts paid to staff who left the organisation through redundancy, retrenchment, resignation or other reasons, during the period from September 2008 to November 2010.

All emails correspondence between Council officers and/ or Councillors and all other documentation relating to Council’s internal Laman Street Project Control Group from commencement of the group to 21 October 2011.

Expression of interest letters: re purchase of Newcastle Council Parking Stations as going concern dated: 7 November 2011 and another letter received in January or February 2012.

'Refer to attachment (copy of Council's Community Newsletter (Autumn 2013) highlighted section 'external members of Council's audit committee and an external Financial Advisory Panel have advised there is significant risk to long term sustainability'.

We are requesting copies of the reports from these two bodies that indicate where they advise of the risk to long term sustainability.

Information in relation to the Newcastle Art Gallery:

(1) I refer to the Fact Checker - Q & A about Newcastle Art Gallery posted Wed 12 March 2014 which refers to 'other agencies' and 'relevant agencies'. Can you please provide me with a list of all other agencies and relevant agencies the council is working with in relation to this matter?

(2) Provide a copy of the Pricewaterhouse Coopers legal report.

(3) Provide a copy of the independent investigators report.

(4) Provide a copy of all correspondence/ requests/ communications made by NCC (or its representatives) to ICAC, ATO, Commonwealth Governments Cultural Gift Program and the Australian Charities and Not-for-profit Commission regarding this matter.

(5) Provide a copy of all rulings/ findings/ communications issues by ICAC, ATO, Commonwealth Governments Cultural Gift Program and the Australian Charities and Not-for-profit Commission regarding this matter.

Transcript or financial institution statements of credit card transactions made by the general manager between the dates 27/10/13 through 30/4/14.

1. Copies of all authorised re-imbursements made to the general manager for expenses incurred and requiring re-imbursements between the dates 27/10/13 through 30/4/14.

2. Provide a full and un-redacted copy of the independent investigators report in relation to the Newcastle Art Gallery.

3.Provide a full and un-redacted copy of the Pricewaterhouse Coopers report in relation to the Newcastle Art Gallery.

1.Copies of all credit card statements and accompanying receipts pertaining to the Lord Mayor's credit card from 1 November 2014 to 16 November 2016.

2.Copies of all credit card statements and accompanying receipts pertaining to credit cards within the Lord Mayor's Office, from 1 November 2014 to 16 November 2016.

3. Copies of all petty cash receipts and reconciliations from the Lord Mayor's office, from 1 November 2014 to 16 November 2016.

4. Copies of all receipts for travel expenses incurred by the Lord Mayor, within and outside Australia - including reimbursements from 1 November 2014 to 16 November 2016.

5. Copies of all claims or expenses and receipts by the Lord Mayor, or the Lord Mayor's staff including any that have been accepted or declined from 1 November 2014 to 16 November 2016.

1. Copies of all correspondence (emails and file notes) pertaining to the actions and instructions from and to the Lord Mayor and the Lord Mayors Office from and to the Director of Corporate Services in relation to the Recruitment of any Interim CEO now and into the future from October 27^th, 2016 to November 15^th 2016.

This means the Lord Mayor (Cr Nuatali Nelmes), the Lord Mayor's Office (the Chief of Staff and the Executive Assistant to the Lord Mayor) and the Director of Corporate Services (Glen Cousins).

2. Copies of all correspondence (emails and file notes) to the actions and instructions from and to the Lord Mayor and the Lord Mayors Office from and to the Interim CEO of City of Newcastle pertaining to the recruitment of any interim CEO of City of Newcastle now and into the future for the period from October 27^th, 2016 to November 15^th 2016.

This means the Lord Mayor and the Lord Mayor's Office as per point 1, and the Interim CEO (Peter Chrystal).

3. Copies of all correspondence (emails and file notes) pertaining to the actions and instructions of the recruitment of any Interim or future CEO of City of Newcastle from and to the Lord Mayor and the Lord Mayor's Office and to and from The City of Newcastle Executive from October 27^th, 2016 to November 15^th 2016.

This means the Lord Mayor and the Lord Mayor's Office as per point 1, and the City of Newcastle Executive, known has the Executive Management Team (EMT) comprising of the Interim CEO as per point 2, and the three Directors:

• Director Planning and Regulatory (Acting - Andrew Baxter)
• Director Infrastructure (Frank Cordingley)
• Director Corporate Services (Glen Cousins).

1. All communications with Clubs NSW regarding the Mayfield Bowling Club and/ or any proposed development at Dangar Park, Newcastle

2. All communications with the Department of Lands regarding the Mayfield Bowling Club and/ or any proposed development at Dangar Park, Newcastle

3. All communications with Touchstone Property Solutions regarding the Mayfield Bowling Club and/ or any proposed development at Dangar Park, Newcastle.

1. Copy of the five year Rights Fee Agreement with Destination NSW and Council's Interim/ Chief Executive Officer to execute any and all necessary documents, and develop a Memorandum of Understanding with DNSW and Virgin Australia Supercar Championships referred to in the 26 July 201 resolution of Council attached ('the resolution')

2. Copy of the Memorandum of Understanding with DNSW and Virgin Australia Supercar Championships referred to in the resolution;

3. Such 'further advice' that may have been provided by V8 Supercars Pty Ltd or DNSW as to the track layout, community consultation and other related matters referred to in the resolution.

4. Details of any ticketed or other events proposed for Crown Reserves within Newcastle LGA ancillary to the Newcastle 500 occurring during the period June-December 2017, including on Foreshore Park or Camp Shortland, including/ and on Lots 2, 3, 7, 10, 11 and 13 in DP720672, Lot 1 DP729028, Lot 7308 DP1149708, Lot 2 DP729028, Lot 2 DP817695 and Lot 2953 DP755247.

5. Any documents disclosing proposed use for management of Crown Reserves of any income from use by V8 Supercars Pty Ltd, other user, or Council, for any of the events referred to in 4 (that is: 4. Details of any ticketed or other events proposed for Crown Reserves within Newcastle LGA ancillary to the Newcastle 500 occurring during the period June-December 2017, including on Foreshore Park or Camp Shortland, including/and on Lots 2, 3, 7, 10, 11 and 13 in DP720672, Lot 1 DP729028, Lot 7308 DP1149708, Lot 2 DP729028, Lot 2 DP817695 and Lot 2953 DP755247).

6. Council's scope of roadworks and other facilities upgrades planned for the Newcastle East region during May - December 2017 over the area generally comprising the proposed Newcastle 500 race as shown in the attached map (not being the Scope of Works document sought separately under point 8 below).

7. Documents indicating Council's plans as to exclusion of the public from any land pursuant to road works and other upgrades proposed in preparation for the Newcastle 500 Supercars race.

8. Documents known as the Scope of Works for Coates Newcastle 500 Supercars race.

1. Copies of all emails received by Frank Cordingley's NCC email address (fcordingley@ncc.nsw.gov.au) from Cr Andrew Rufo and Cr Allan Robinson (including email fcordingley@ncc.nsw.gov.au is carbon copied) within the period 27/10/15 to 01/05/17 (inclusive).

2. Copies of all emails sent from Frank Cordingley's NCC email address (fcordingley@ncc.nsw.gov.au) to Cr Andrew Rufo (arufo@ncc.nsw.gov.au) (including emails where Cr Rufo is carbon copied) within the period 27/10/15 to 01/05/17 (inclusive).

3. Copies of all emails sent from Frank Cordingley's NCC email address (fcordingley@ncc.nsw.gov.au) to Cr Allan Robinson (arobinson@ncc.nsw.gov.au) (including emails where Cr Robinson is carbon copied) within the period 27/10/15 to 01/05/17 (inclusive).

4. Copies of all text messages received by Frank Cordingley's former NCC mobile (0408 422 361) from Cr Allan Robinson or Cr Andrew Rufo within the period 27/10/15 to 01/05/17 (inclusive).

5. Copies of all text messages sent from Frank Cordingley's former NCC mobile (0408 422 361) from Cr Allan Robinson and/or Cr Andrew Rufo within the period 27/10/15 to 01/05/17 (inclusive).

1. Any agreements entered into with Destination NSW or any other party regarding the operation, supervision and implementation of the Newcastle Coates Hire 500 event.

2. Any agreements entered into with Destination NSW, Supercars Australia, or any other party, to construct roadworks, or other civil works for the Newcastle Coates Hire 500 event.

1. Full list of invitations issued from Lord Mayor's office for the function at Fort Scratchley associated with the Supercars on Saturday November 25, 2017.

2. Full list of invitations issued from ICEO/CEO's office for the function at Fort Scratchley associated with the Supercars on Saturday November 25, 2017.

3. All emails pertaining to Supercars, and the charity "got Your Back Sista" sent and received in Matthew Murray's council email account from 16/10/17 to 30/11/17.

4. All correspondence and electronic communications from and to the Lord Mayor and all Lord Mayor's office staff between 16/10/17 and 30/11/17 including but not limited to, emails, texts, letters, and documents, relating to the function at Fort Scratchley on 25/11/17.

5. All correspondence and electronic communications including but not limited to, emails, texts, letters, and documents from and to the ICEO/CEO's office relating to the function at Fort Scratchley on 25/11/17 [no period included].

6. Detailed list of all the costs and copies of invoices for the function at Fort Scratchley associated with the Supercars on Saturday November 25 2017.

1. All emails sent and received between the Lord Mayor’s office and CEO/ICEO’s office on the above matter

2. All SMS sent and received between the Lord Mayor’s office and the CEO/ICEO’s office on the above matter

3. Any other communications on the above matter between the Lord Mayor's office and the ICEO/CEO’s office including but not limited to Facebook messenger, Skype etc

4. All emails sent and received between the Lord Mayor’s office and CEO/ICEO’s office and Andrew Baxter on the above matter

5. Any other communications on the above matter between Andrew Baxter, the Lord Mayor’s office and the ICEO/CEO’s office.

6. All emails sent and received between the acting manager Legal and Governance and the Lord Mayor’s office and the CEO/ICEO’s office on the above matter

7. Any other communications on the above matter between the acting manager Legal and Governance and the Lord Mayor’s office and the ICEO/CEO’s office

8. All draft versions of the report on increasing councillor allowances.

1. Internal emails between staff officers

2. Emails or correspondence between the NSW Police Force and Council

3. Emails or correspondence between any professional architect, planner or engineer and Council

4. Plans (including draft or superseded plans)

5. Reports (including expert reports and reports to Council)

6. All other memoranda.

1. For this request, Records has the same meaning as in the GIPA Act.

2. Records relating to the function hosted by the Lord Mayor of Newcastle, Nuatali Nelmes, at Fort Scratchley on 25 November 2017 (the Function), including documents that disclose:

• the purpose for the Function
• the names of all persons who were invited to the Function and the dates that those persons were issued invitations to the Function including those issued by the Lord Mayor by email and verbally
• the relationship between the persons issued invitations to the Function and the purpose for the Function
• the names of persons who accepted invitations to attend the Function and the dates they accepted such invitations
• the names of all persons who attended the Function
• the number of tickets for the Function provided to persons associated with the V8 Supercars event hosted in Newcastle between 24 and 26 November 2017 (inclusive) who were invited/given tickets to the VIP event including, but not limited to, DNSW representatives, Supercars representatives and affiliated company representatives, racing team representatives, Ministers, and CAMS representatives
• the cost of the Function and any payment made by the City of Newcastle for expenses related to the Function
• the spreadsheet referred to in the email sent at 11:30 am, 16 November 2017 by Matthew Murray to Ngaire Baker and Diane Adams, copied to Jeremy Bath, which contains "...a record of the ticket numbers next to the names and express post numbers where necessary"; and
• the most recent version of the spreadsheet referred to above.

1. All dimensional plan views available.

2. Any Elevations/profiles that show design levels that will also allow us to determine the proposed height of the structure on the beach.

Information regarding the City of Newcastle's storage of equipment related to the Newcastle 500 Supercars events:

1. A copy of the lease between CN & UGL

2. A copy of the lease variation

3. A copy of the invoices for the lease and lease variation up to 9/9/2019 (date of GIPA application)

4. Documentation regarding the cost of repairs to the pavement during the period from 1/11/2017 to 31/12/2017 to Ian Rich Asphalt relating to the leased area.

Information relating to amending Newcastle Local Environmental Plan (LEP)

1. PB2017/11177 - request from Councillor Mackenzie

2. Consultation map indicating residents that were notified of exhibition period for PP2016_NEWCA_010_00 (three samples attached)

3. Letter from resident supporting rezoning (pre Dec 2016) referred to in email from S.Masia to B.Holmes 12/12/16

4. Confirmed height of NBN transmission tower

5. Delegations for Mr S.Masia for the period 1 January 2016 - 31 May 2017

6. Delegations for Mr J.Honnef for the period .1 Feb 2017 - 31 July 2019

I am seeking information in relation to the Stockton beach erosion issue and/or possible solutions as outlined below:

1. Minutes of all internal council meeting regarding the issue from 1/1/2018 to current (24 February 2020 - date of the GIPA application).

2. Minutes of meetings between council staff and /or elected officials and staff from the Department of Planning, industry and Environment regarding the issue from 1/1/2018 to current (24 February 2020).

3. Minutes of meetings between council staff and /or elected officials and staff from the Department of Local Government regarding the issue from 1/1/2018 to current (24 February 2020).

4. A copy of the Stockton Synthesis Report.

5. Any letter/correspondence/ministerial direction this month from Minister Hancock’s office regarding CMP (Coastal Management Program) submissions and council’s responses.

6. Any information from this month (1 to 24 February 2020) detailing advice taken by council regarding directions from Minister Hancock’s office regarding CMP submission, including what the minister can do if her directions are not followed.

7. Any information detailing council’s attempts to request information/reports from external consultants for possible long-term solutions for the issue from 1/1/2018 to 24 February 2020 and any information detailing when those reports/information will be submitted to council.

I am seeking access to a breakdown of the total project cost of the fit-out of council's new office space-including authority fees, consultancy fees, total construction cost including preliminaries and fixed and loose furniture fittings and equipment. To make it clear, I would like the total project cost and a breakdown of the costs of each category listed above and a breakdown of the items and their costs within the categories listed.

Fit-out of council's new office space - Total project cost by categories:

• consultancy fees - breakdown of the expenditure by individual items
• authority fees - breakdown of the expenditure by individual items
• preliminaries - breakdown of the expenditure by individual items
• fixed - breakdown of the expenditure by individual items
• loose furniture fittings - breakdown of the expenditure by individual items
• equipment - breakdown of the expenditure by individual items

Plus:

• Overall total project cost (breakdown on expenditure by individual items)

Information regarding fitout of CN's office at 12A Stewart Avenue

1. Access to the total value of each contract or project being managed by project management firm APP

2. The number of projects APP is managing for CN

3. A copy of the monthly report/project control group report/project manager’s monthly report (I understand this type of report is known by different names in the construction industry) for each project being managed by APP from May, June and July 2020 regarding the works the company is managing for CN

4. A copy of the monthly reports (by whatever name) sought in 3 in relation to the works APP is managing for CN related to 12 Stewart Avenue

I am seeking access to a full list of City of Newcastle's assets that were previously (2018-019) included in the asset 'backlog', but have now (2019-20) been removed from the backlog and listed as 'satisfactory', but have not been renewed. I would like a full list of each individual asset, their locations and individual values.

Information related to the King Street Carpark

1. The reports/correspondence of CN staff members from 1 February 2020 that relate to the state of the King Street Carpark (the Carpark) and the trigger for the Carpark being closed.

2. Internal and external engineering report(s) regarding the Carpark from 1 January 2020 to 15 October 2020.​

3. Briefing documents and correspondence to and from persons employed in the City of Newcastle's Infrastructure and Property section regarding the Carpark from 1 January 2020 to 15 October 2020.

4. Memos or briefing documents provided to elected councillors regarding the Carpark from 1 January 2020 to 15 October 2020.

5. Correspondence from or to the CEO to persons employed in the Infrastructure and Property section and persons employed in the Communication section regarding the Carpark from 1 January 2020 to 15 October 2020.

Partial release

Newcastle City Council Reserve Trust Report by Environmental Property Services

See http://enviroproperty.com.au/projects/newcastle-city-council-coastal-reserve-trust.